Procedure
Create a Worker Time Processing Profile
Create a Worker Time Processing Profile so a defined population of workers has its reported time validated, calculated and processed under one reviewable set of rules.
When to use
Use this procedure when one population of workers needs different time processing from the rest of the workforce — for example a different time card period, a different set of consumers, or different validation and calculation rules. Use it when the requirement is per-worker rather than per-population, in which case a single profile scoped to a wider group is usually the better design.
Access assumptions
A procedure followed by the wrong person is a security incident, so these are stated explicitly rather than assumed.
- Ability to run the Worker Time Processing Profile task in the Time Management task list
- Read access to the HCM groups the profile will assign
- Write access to time consumer sets, if this is the first profile to use them
Prerequisites
- A repeating time period exists that suits the intended time card period and overtime period
- A time consumer set exists naming the downstream consumers for this population
- HCM groups are built and their membership is current for the dates you intend to cover
- Global Human Resources is implemented, which is a stated prerequisite for Time and Labor processing
Pre-checks
Do these before starting. Each one prevents a failure that is expensive to undo once configuration exists.
- 1.Confirm the HCM group is not already assigned to another time processing profile of the same type for an overlapping period. Overlapping assignments are the most common cause of a worker resolving to the wrong profile.
- 2.Confirm the time consumer set has not been attached to another worker time processing profile. Once attached it cannot be edited.
- 3.Confirm the chosen priority number is unique among profiles of the same type.
- 4.Confirm group membership has been evaluated for the dates you intend to cover.
Steps
Open the Worker Time Processing Profile task
Go to My Client Groups > Time Management > Tasks panel > Worker Time Processing Profile, then create a time processing profile.
Expected outcome: An empty time processing profile form is open.
Path:
My Client Groups > Time Management > Tasks panel > Worker Time Processing ProfileLink the repeating time period and time consumer set
Select the repeating time period that will act as the time card period, and select the time consumer set naming the downstream consumers for this population.
Expected outcome: The profile has both a period and a consumer set.
Assign the HCM groups with their date ranges
Add the HCM groups that identify the workers this profile applies to, and update the from and to dates so the assignment covers exactly the intended period.
Expected outcome: At least one group is assigned with a bounded date range.
Assign a unique priority number
Assign the profile a unique priority number relative to other time processing profiles of the same type. Remember that the highest priority is 1.
Expected outcome: The profile has a priority number no other profile of the same type shares.
Review and save
Review the linked objects and date ranges, then save the profile and record the evidence listed below.
Expected outcome: The profile is saved and the population it governs is identifiable.
Run this procedure
Sign in to record a run. The steps above read the same either way; only the record needs an account.
Verify
A configuration that is not verified is not complete.
- Compare a processed time card for a worker inside the group against one outside it. The time card period and overtime period should differ.
- Confirm no worker resolves to this profile outside the group's date range.
- Confirm the profile's consumer set lists every downstream consumer this population should reach.
If it fails
| Symptom | Cause | Resolution |
|---|---|---|
| A worker in the intended group resolves to a different profile. | The same group is assigned to two profiles of the same type for overlapping dates, and the other profile has the higher priority. | Remove the overlapping assignment so only one profile of that type claims the group for any given period. |
| The expected profile is not applied even though the group matches. | The team read priority 1 as lowest priority rather than highest. | Re-read the priority numbers. The highest priority is 1, so the smaller number wins. |
| A consumer cannot be added to or removed from the set. | The set is already associated with a worker time processing profile. | Stop and redesign. Either correct the set before attaching it, or route the change through an administrator who can detach it. |
| A newly added worker does not pick up the profile. | Group membership has not been re-evaluated since the group or the worker changed. | Evaluate group membership for the dates in scope, then re-check whether the worker resolves to the profile. |
Rollback
Configuration in a live tenant is reversible only if somebody wrote down how.
- End-date the HCM group assignments on the profile. The profile then stops applying to those workers without being deleted.
- Leave the profile itself in place, deactivated by empty date ranges, so the decision history survives an audit.
- Do not delete a time consumer set that the profile references. It is not editable while attached, and deletion is not a rollback strategy.
Security notes
- This profile changes how time is validated and transferred for a whole population, so restrict who can assign groups to it.
- The profile indirectly controls which consumers receive a population's time. Treat consumer membership as a data-flow decision, not a UI setting.
What a Worker Time Processing Profile links
These are separate links from one profile, not a nesting: the profile points at each of them independently. Listed in order: Worker Time Processing Profile, then Repeating time period, then Time consumer set, then HCM group, then Rule sets (optional).
A Worker Time Processing Profile is the object that decides how a population of workers has their reported time processed. It links four things. A repeating time period supplies the time card period and the overtime period. A time consumer set names which downstream consumers receive the time and holds their validation rules, approval period and transfer rules. An HCM group identifies which workers the profile applies to, bounded by from and to dates. Optionally it can also link time calculation rule sets and time entry rule sets. One critical property: once the time consumer set is associated with the profile, the set can no longer be edited, and no consumer can be added or removed. Review the set before attaching it. Separately, several profiles of the same type may match one worker, and priority decides which wins, where Oracle states the highest priority is 1.