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Absence approval and processing rules

Conceptintermediate

The six rules configured on an absence type that decide what happens between a worker submitting an absence and an entitlement existing: approval processing, approvals reset on update, deferred processing, additional payload attribute, concurrency and payable after termination.

What people get wrong

The confusions are the difficulty. Each one is a belief that sounds right and is not.

  • That a submitted absence has already consumed entitlement. With deferred processing enabled it has not, and only the Evaluate Absences process confirms it.
  • That updating a scheduled absence leaves its approvals alone. Approvals reset on update and the absence goes back through manager approval.
  • That terminating employment ends every entitlement. Payable after termination keeps qualification entitlements alive where legislation requires it.

Recall it

Name the six approval and processing rules on an absence type, and say what deferred processing changes and which process confirms it.

Approval processing, approvals reset on update, deferred processing, additional payload attribute, concurrency and payable after termination. Deferred processing means a scheduled absence has no impact on accrual balance or entitlements until it is confirmed, and the Evaluate Absences process is what confirms it — with a required effective date and a record selection that can silently exclude the absence. Approval processing requires every submission to be approved. Approvals reset on update returns an updated absence to awaiting approval. Additional payload attribute configures the approval flow routing. Concurrency allows concurrent entitlements through different types for the same time and day. Payable after termination keeps qualification entitlements alive where the legislation requires it.

Memory hook: Approve, Reset, Defer, Route, Concur, Pay. Deferral moves the work from the worker to the process schedule — and leaves the balance still.

Rests on ABS-RULE-001, ABS-RULE-002, ABS-RULE-003, ABS-PROC-001, ABS-PROC-004.

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