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Absence certifications

Conceptadvanced

An action item a worker must complete to continue receiving entitlements during an absence period, associated with an absence type on its Action Items tab. A requirement has a classification (Documentation or Entitlement), an update rule (Authorization, Timeliness or Other), a trigger (on demand by HR or on the absence start date), three phases (creation, due date passed, completion) that each set a target status field and may reevaluate entitlements, and is supported only for absence types with the illness/injury or maternity patterns.

What people get wrong

The confusions are the difficulty. Each one is a belief that sounds right and is not.

  • That a certification is optional paperwork the worker can skip. An authorization requirement gates the entitlement: without the completed action item, payments stop or are reduced per the configured reevaluation rule.
  • That certifications attach to any absence type. They are supported only for types with the illness or injury and maternity absence patterns.
  • That the requirement only records documents. The Entitlement classification exists specifically to change payment percentages for qualification plans based on the requirement status.
  • That due-date passage is cosmetic. The on-passage-of-due-date phase is where entitlements are typically revised (e.g. overridden to 75%) or retracted.

Recall it

What is an absence certification requirement, which absence types support it, and what can each phase of it do to the entitlement?

An action item workers must complete to continue receiving entitlements during an absence, created with the Absence Certifications task and associated with an absence type on the Action Items tab — supported only for illness/injury and maternity patterns. Classification is Documentation or Entitlement; the update rule is Authorization, Timeliness or Other. It triggers on demand by HR or on the absence start date. Its phases — on creation, on passage of due date, on completion — each set the target status field (Primary Certification Authorized, or Late Notification Override for timeliness) and can reevaluate entitlements as of the absence start date or action date: Override, Recalculate or Retract.

Memory hook: Two steps: certify, then associate. Three phases: created, overdue, completed — each moves the status and may move the pay. Illness and maternity only.

Rests on ABS-CERT-001, ABS-CERT-003, ABS-CERT-004, ABS-CERT-005, ABS-CERT-006, ABS-CERT-007, ABS-CERT-008.

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